Email signature to contact extractor

Mail2Contact converts copied email signatures into editable contact cards with confidence hints.

Signature

Detected contact data

Your contact will appear here.

Paste email, signature or copied Outlook content

From email signature to VCF in four steps

Copy the contact block
Copy the signature with the name, company, email, phone numbers and address. You can omit greetings, disclaimers and older quoted signatures.
Recognize the signature locally
Paste the text on the left and select “Find contact” if needed. With local processing enabled by default, the text stays in your browser.
Review the detected details
Compare the fields with the original and correct missing details. If several signatures are detected, review each contact separately.
Download the business card
Select “Download contact card (.vcf)”. The file stores the contact fields as a vCard, ready for import into a compatible address book.

Sample signature to copy

These details are fictional. Paste the signature into the input field and check how the name, company, phone numbers and address are assigned.

Max Mustermann
Projektleiter
Beispiel GmbH
Musterstraße 12
10115 Berlin
max@beispiel.example
Tel. +49 30 123456
Mobil +49 171 2345678
www.beispiel.example

Screenshot: recognized contact

Mail2Contact workbench showing a fictional Max Mustermann signature, editable contact fields and the VCF download — Review and edit the details before downloading. Open the full-size screenshot (new tab).

Import a contact: VCF or CSV?

Classic Outlook

Open the VCF file with classic Outlook, review the contact and choose “Save & Close”. If another app is associated with the file extension, select Outlook when opening the file.

New Outlook and Outlook on the web

Microsoft documents importing a UTF-8 CSV file through “People” and “Import contacts”. VCF is a different format. You can save the contact in classic Outlook, export it as CSV and import that file into new Outlook. Alternatively, create a new contact under “People” and enter the reviewed details from this tool.

Google Contacts and Apple Contacts

Both address books support VCF. Use their import option and select the downloaded .vcf file; review the destination account and any duplicate contacts.

Providers' import instructions

Frequently asked questions

Can it extract contacts from email threads?

Yes. Multiple signatures can be split into multiple contacts.

Can I share the contact?

Yes. Download a vCard, show a direct contact QR code or prepare an email.

Does it support Swiss and Austrian numbers?

Yes. Common DACH phone and address patterns are supported.

Can I import a VCF file directly into new Outlook?

Microsoft documents CSV file import for new Outlook and Outlook on the web. For that workflow, first convert the VCF to CSV, for example through classic Outlook. Alternatively, enter the reviewed details into a new contact.